Hello all!

We have two new team members:

Patrick Walsh - Executive Manager: Cub Scout Volunteer, Ex British Kick Boxing Champion, football coach and one-time Red Coat, will be starting this week as our Executive Manager.  He will be working mainly Thursdays and Fridays, and looks forward to meeting you all.  Patrick will be your contact for general queries, admissions, invoicing, feedback, ideas and suggestions about the club and how it is run. He will also concentrate on ongoing development and will lead the ongoing community engagement work. His email address is patrickwalshcccc@gmail.com

Neesha Robinson - Deputy Manager: A Children's Ambassador for the Royal National Children’s Foundation (whose patron is HRH Princess Anne), Kids Camp Leader and Dance teacher Neesha will be our Deputy Manager and will be working every day in the afterschool club. Neesha will be your day-to-day contact, so she’s the one to talk to if your child isn't attending a booked session or needs an emergency session, and will have the CCC Club mobile phone (07437 499918).  Neesha will be starting on Monday 17th November.  Neesha’s email address is neeshacccc@gmail.com.  Lucy will continue in her role of Play Worker.

You may notice a few changes in how we do things.  Please be patient with us as we work to make the club the best there is, and don't hesitate to feed back your family's experience of the club.  

BREAKFAST CLUB  - new entrance | new activities

Parents have told us it is easier to do kids drop off at the main entrance to the Telegraph Hill Centre (through the blue metal / glass doors) so this will be the entrance to use from now on. Please sign in at the table in the foyer before you bring your kids into the Narthex (large hall).  We will soon begin structured breakfast club activities between 8 and 8.30.  So please bring your child in early if you don’t want them to miss out!

AFTERSCHOOL CLUB - buzzer door | creative activities

Parents have been being great at dropping off and picking up from the buzzer door in the afternoon.  Thanks for that!

CREATIVE ACTIVITIES UPDATE

10 children from CCC Club went to the Freedom Academy's session on Wednesday, and all seemed to have great fun (banana!).  If you want more information or want to sign up or pay please contact Steve or Kat at Freedom Academy <info@freedomacademy.co.uk>.  We are so excited about them being there on a Wednesday and have had great feedback from all the kids who went. We are just waiting to complete paperwork with Rosa, as soon as that is done we'll be sending out emails about piano lessons to those that showed an interest.  Rosa has said it will be tricky to do lessons if the child hasn't got a piano or keyboard to practise at home, so please bear that in mind when we contact you.

WINTER PARTY

The Club will be holding the CCC Winter Party in December. There will be a performance from the CCCC Choir, a short show by the Freedom Academy kids, a chance to buy cards and other items designed by your children, plus mince pies, mulled wine and other festive fare.  More details soon!

CHARITY SHOE BOX CHRISTMAS COLLECTION

We will be asking the club kids if they would like to fill a shoebox with some of their old toys to be sent (via an existing charity) to children whose families might not be able to afford to buy them Christmas presents.  We will ask the club kids to think about which charity they would like to donate to.  So, please hang on to any shoeboxes and be prepared to discuss with your kids which toys they might want to donate!  This is of course entirely optional.

NO SCOOTERS PLEASE

We would like to remind parents that our staff can’t carry your children’s scooters at drop offs or pick ups from school, nor can we supervise your child riding on them. Any scooters brought to schools or to The CCC Club breakfast sessions will not be used.

Jake Berger

bergerjake@gmail.com

+447931 590 409

skype: bergerjake

@jakeberger

Public Key: 144A0C83

This e-mail is for the sole use of the intended recipient and contains information that may be privileged and/or confidential. If you are not an intended recipient, please notify the sender by return e-mail and delete this e-mail and any attachments. Certain required legal entity disclosures can be accessed on our website.

Jake Berger

Director, The Children’s Creative Community Club Limited

jake@thecccclub.org

+447931 590 409

@thecccclub

www.thecccclub.org

Dear parents and carers

Here are a few updates from the CCC Club:

As you know Lucy is no longer the manager of the CCC Club.  We are presently interviewing for a new manager and the directors have taken on over the management duties until a new manager is appointed. Lucy will be staying on as a playworker.  

In this interim period we have changed some of the systems outlined below:  

ENTRANCE TO THE CLUB.

All parents must enter through the door with the buzzer by the garden, not through the double doors of the Telegraph Hill Centre.  This is the case for the breakfast club drop off and the afterschool club pick up.  We will then escort you through to the club where you can sign your child out. We will be asking staff to enforce this, so please understand if they cannot let you in through the front St Catherine's entrance.

NAMES OF THE STAFF

We really want all the children to know our names so we'll be wearing name stickers and playing name games so they all know our names.  We'll hope you get to know us too!

MORNING DROP OFF AT JOHN STAINER

We are finding the school pick up and drop off's at John Stainer can be quite manic, especially now the double gates are open but unsupervised.  From now on, all the children will be required to be in CCC bibs and standing with the CCC Club playworker in the ‘CCC HQ’ area until the school bell rings.  We have been trialling this week with all the children waiting in the amphitheatre section of John Stainer. This ‘CCC HQ’ area means your child will know where to be and you will know where to find us. Please can you explain this to your child(ren) as well so they understand the importance of this.  We understand that this can be frustrating for the kids as they'll want to play with their friends however we cannot allow children to play in the playground unsupervised.   

We are also talking to John Stainer about the blue gates which are currently often left open and unstaffed and will feedback any response, and we have initiated a ‘Children’s Council’ on this subject so we can seek CCC Club Kids’ thoughts and ideas on this subject.  

CREATIVE ACTIVITIES

Rosa’s CCC Club Choir has got off to a good start, with one trial session run in the last fortnight. We will shortly let you know details of their first performance during the Christmas period.

A very large number of you requested Piano Lessons!  We are compiling the list of piano lessons and may have to only give the 4 places away for the first week or so until we can source another time slot for other piano lessons.  We are still working on arranging these additional lessons this so please bear with us.

We are also meeting with the Freedom Academy this week and they should be in touch soon about starting on the first Wednesday after half term.    

Kind regards

Cher, Dawn, Jake, Juliana, Kate and Suzanne

CCC Club Directors

Kate Faragher (one of the CCC Club Directors) has managed to source some amazing opportunities coming up after half term.  We will also have lists at the CCC Club for you to sign or drop us an email at mail@thecccclub.org.

We have managed to secure a fabulous musical talent from our community, Rosa Pearce Hamilton.  Rosa plays a number of instruments and sings to grade 8.

CCCC CHOIR - Tuesday afterschool club.

Rosa is also going to trial a choir on a Tuesday.  All CCC Club children who attend on a Tuesday are invited to take part.

  • Times: 4.45 to 5.15/5.30
  • Duration:  half an hour to 45 minutes
  • Cost  FREE
  • Place:  CCC Club Room

PIANO LESSONS - Thursday afterschool club.

Rosa is going to trial delivering piano lessons for interested CCC Club kids.  We are getting all the paper work together and will start after half term on 5th November.  Rosa hasn't gone through a formal teaching qualification which is why she can keep the costs down. Rosa already teaches a number of local children and it highly regarded.  References available if needed.

There are currently only 4 places available which we'll allocate on a first come first served basis.  If all are taken we can possibly look into other days - please register your interest if your child doesn't come to CCC on Thursdays.

  • Times:  4.30; 5; 5.30; 6
  • Day;  Thursdays
  • Duration:  half an hour per session
  • Cost  £8.50 per session
  • Place:  in St Catherine's Church
  • Commitment:  weekly and to be paid in advance.

if your child is interested in music but this is too much money for your household, please do get in touch as we are hoping to start a bursary place as soon as we can allocate the funds.

PERFORMANCE ARTS - Wednesday 4.30 to 6pm after half term.

We are teaming up with the Freedom Academy http://www.freedomacademy.co.uk who are an amazing drama group who do dance, singing and performance in an hour and a half for kids.  As well as having very similar values to The CCC Club, they have excellent links with the West End and have many kids performing on the West End stage and in Television productions.

The sessions are fun and energetic and at the session I went to, there were more boys than girls. They do fun warm up, games and dance; they learn a song they will perform at a later date and they do some acting games and maybe a scene or two.   The teachers are dynamic, enthusiastic and fun.  The sessions will lead to a performance at Christmas.

Cost is £10 per session on top of the club fees. Again bursaries will be looked at for the future.

Please let us know if you are interested.  These sessions will not be limited to CCC Club members so your children can come, even if they don't go to the CCC Club that day.  CCC Club children will get the first opportunity to sign up.

We anticipate a lot of interest in these sessions so please do get back to us as soon as possible.  We will take your name and email once you've shown an interest and keep you informed of costs; timing and information. We suggest if you may be interested to sign up - there's no obligation at this point.

  • Times: 4.30 to 6pm
  • Duration:  90 minutes
  • Cost  £10
  • Place:  Narthex - big hall next to the CCC Club.
  • Commitment:  weekly and to be paid on the day

Start date:  5th November

The Freedom Academy and the CCC Club are committed to keeping costs as low as possible, while paying teachers a reasonable rate.

Dear All

New Staff

We have taken on a new member of staff Elise who will be working with us on a Tuesday afternoon. We have been fortunate to get a Volunteer from Goldsmiths, Amy – who will also be coming in on Tuesday afternoons. Both Elise and Amy will be supporting us as bank staff as and when we need. Our third new staff member is Serena, who is starting on Monday 22nd September – she will be working alongside all our current staff as she will be with us Monday – Friday at both the morning and afternoon sessions, so you’ll all have the opportunity to meet her at some point!

Departing Staff

Sadly, our full time Play Worker  Marian will be leaving us – her last working day will be Tuesday 23rd September. Marian has been instrumental in providing high levels of support to all the children mornings and afternoons, so will be sadly missed. I know my fellow Directors and I really want to thank her for all her hard work over the past couple of months.

Lucy has also decided she would really like to concentrate on her Play Worker role and will be stepping down as Manager. She will remain in her current role in the interim and will continue to be your first point of contact for any queries or issues. Again, the Directors and I cannot her enough for her hard work over the past couple of months. We are actively recruiting for this role and we will, of course update you all with any developments.

If you do have any questions or queries around staffing, please don’t hesitate to get in touch with me directly.

Best wishes,

Juliana

Director

The CCC Club

Anonymous letters of complaint

Sadly, we have received a number of anonymous letters of complaint.  One was sent to the Telegraph Hill Centre, another to one of the director’s home address and a third was sent to a director care of one of the three schools and was therefore delivered via one of the directors’ children’s school bag. (Just to be absolutely clear, we in no way blame the school for passing the letter to the person to whom it was addressed).

The letters – signed ‘A group of concerned parents from John Stainer’ - accuse the CCC Club of being unfair in our selection of staff and in the allocation of places to children.  Both of these accusations are demonstrably untrue, and we would welcome the opportunity to prove this to anyone who may have concerns.

The anonymous nature of the letters has made it impossible to reply personally – so in the interest of openness and transparency we have published the two letters sent to Jake and Kate here, and our reply below.

If the person/people who wrote the letter reads this and would like information beyond that provided here, we would be happy to meet you to explain the procedures we implemented and the processes we upheld.

Equality, diversity and openness are very important to all of us and we will continue to uphold those beliefs and practices in everything we do.

Our Reply

Dear ‘Group Of Concerned Parents From John Stainer’

We are disappointed that you did not feel you could approach us directly, or in a manner that enabled us to easily respond to your assertions.

We believe in openness, honesty and transparency and are sorry that you didn’t feel you could put your name(s) to this letter.  

We trust that the following points respond to the comments and statements you mention in the letters that we have seen:  

How we told people about The CCC Club and the application process

  • We ran a stall at a fair at the Telegraph Hill Centre, talking to visitors and distributing information about The CCC Club.
  • We launched our website, and invited people to express interest in a place for their child(ren), and added interested parties to our mailing list.
  • We put notices in all three schools’ newsletters informing the parents about the CCC Club and the application process and the deadline for applications.  
  • We also put notices on various local blogs and forums, social media, and put posters on trees in the local area.

How we allocated places to children

  • Our application process was entirely and demonstrably transparent and objective, publicised and fully explained in advance: we have server logs of the time that emails arrived (and were sent) and explained to all applicants what the selection criteria were, and how they were applied.
  • Our subsequent allocation of children to sessions was as mathematically and logically fair as it could have been, based upon the time that the email arrived, the number of places requested and any flexibility indicated on the application form
  • Everyone who applied within the first few days got either exactly what they wanted, or at worst, will lose a single after-school club place in a number of months when other, earlier applicants' children turn 5.
  • The waiting list (for parents who wish to regain sessions lost as per previous bullet point OR for ‘late' applications) follows a similar principle, but retains some flexibility to optimise the allocation of children to sessions depending on when the session becomes available
  • To put the numbers in context, there are 55 children with allocated sessions and confirmed start dates; and only 3 children on the waiting list without allocated sessions / specific start dates. There are a further 2 who cannot start until September 2015 as they are currently aged 3.
  • We told everyone who contacted us about the procedure for entry and told them we couldn’t guarantee them places and that places would be as outlined above.
  • In January Cher agreed to be part of the voluntary team to help set up the club.  With her expertise in child care and running a successful nursery in the area, we felt her expertise fitted the bill.  Cher was not involved in the allocation of any places, nor will she benefit from the CCC Club in any way.

We would like to remind you that we were under no obligation to put in place such an objective and transparent process:  we receive no public funding and could have offered places to whoever we liked.   We did it fairly because we all have strong values around openness, transparency and equality.  We spent a lot of time and effort over many weeks to try to specify the fairest way to do this.  To imply otherwise is incorrect, and frankly, offensive.

How we recruited our staff

  • Job adverts were published online
  • Every applicant who met the minimum criteria was interviewed by at least 2 members of the CCC Club team.
  • Each person was asked the same questions and their answers were noted by the interviewing panel
  • Candidates were assessed against the job descriptions and specifications

Finally, if the writer(s) of these letters or anyone else would like to discuss our procedures please email us at mail@thecccclub.org. Our aim is to help as many families as possible.  We don’t hold grudges at The CCC Club, so if you decide to come out in to the open, we look forward to explaining our thinking and explaining our processes.   

We have put a lot of time, personal time and effort and care into The CCC Club, and we are committed to making The CCC Club a fair, equal, open, amazing place.

Yours Sincerely

Jake, Dawn, Suzanne, Cher, Juliana and Kate

Dear All

With 12 days to go before we open, we thought we’d update you on how we are getting on.

A Thousand Thanks!

Things have been moving on apace since the fundraiser.  Thanks to all of you who turned up and supported a brilliant night. We’ve raised enough money to get the club up and running, fully kitted-out and with a bit left over to help iron out any wrinkles in the first few months.

We’re sorting out a few final logistics - including a new cooker and refitting the toilets - and we are on track to open on 2nd June.

We are so grateful to you.  We have had no funding or seed money.  We have made everything happen through time, effort and donations.  You, through this fundraiser are helping us start as we mean to continue - as an inspiring place in which children can learn, play, grow and develop.

OFSTED

Ofsted have confirmed our registration has been approved and we are waiting for the certificate to come in the post.

The CCC Club Team

Finally, after 3 months of advertising and many interviews, we have recruited a brilliant team. Our new manager Lucy will soon take the reins from the directors, but we will be there to support our wonderful team when they need it.

Cher has has been amazing at helping us set up the club, recruit our team and put the best policies and procedures in place, and will continue to support and advise Lucy.  Cher has donated all her expertise for free and we’re immensely grateful to her.

Miriam is our other fully qualified member of staff.  She has a vast amount of experience working with children, lives locally and is passionate about gardening, music and making things.

We also have three trainees - Georgina, Evie and Andre - who will bring creativity, art and capoeira to the club!

Our Director Dawn will be helping out as a volunteer on Tuesdays until the end of the school year.

And if you fancy helping out, get involved and get in touch! For those interested in how we went about recruiting our staff, see below.

What happens next?

If your child(ren) starts at The CCC Club before September 2014, Lucy will get in touch with you soon.  Suzanne is collecting deposits (essentially your first month of fees in advance).

We are still in the process of setting The CCC Club up to receive childcare vouchers, so please continue to be patient if you intend to use vouchers to pay your deposit.


Anonymous letters of complaint

Sadly, we have received a number of anonymous letters of complaint.  One was sent to the Telegraph Hill Centre, another to one of the director’s home address and a third was sent to a director care of one of the three schools and was therefore delivered via one of the directors’ children’s school bag. (Just to be absolutely clear, we in no way blame the school for passing the letter to the person to whom it was addressed).

The letters – signed ‘A group of concerned parents from John Stainer’ - accuse the CCC Club of being unfair in our selection of staff and in the allocation of places to children.  Both of these accusations are demonstrably untrue, and we would welcome the opportunity to prove this to anyone who may have concerns.

The anonymous nature of the letters has made it impossible to reply personally – so in the interest of openness and transparency we have published the two letters sent to Jake and Kate here, and our reply below.

If the person/people who wrote the letter reads this and would like information beyond that provided here, we would be happy to meet you to explain the procedures we implemented and the processes we upheld.

Equality, diversity and openness are very important to all of us and we will continue to uphold those beliefs and practices in everything we do.

Our Reply

Dear ‘Group Of Concerned Parents From John Stainer’

We are disappointed that you did not feel you could approach us directly, or in a manner that enabled us to easily respond to your assertions.

We believe in openness, honesty and transparency and are sorry that you didn’t feel you could put your name(s) to this letter.  

We trust that the following points respond to the comments and statements you mention in the letters that we have seen:  

How we told people about The CCC Club and the application process

  • We ran a stall at a fair at the Telegraph Hill Centre, talking to visitors and distributing information about The CCC Club.
  • We launched our website, and invited people to express interest in a place for their child(ren), and added interested parties to our mailing list.
  • We put notices in all three schools’ newsletters informing the parents about the CCC Club and the application process and the deadline for applications.  
  • We also put notices on various local blogs and forums, social media, and put posters on trees in the local area.

How we allocated places to children

  • Our application process was entirely and demonstrably transparent and objective, publicised and fully explained in advance: we have server logs of the time that emails arrived (and were sent) and explained to all applicants what the selection criteria were, and how they were applied.
  • Our subsequent allocation of children to sessions was as mathematically and logically fair as it could have been, based upon the time that the email arrived, the number of places requested and any flexibility indicated on the application form
  • Everyone who applied within the first few days got either exactly what they wanted, or at worst, will lose a single after-school club place in a number of months when other, earlier applicants' children turn 5.
  • The waiting list (for parents who wish to regain sessions lost as per previous bullet point OR for ‘late' applications) follows a similar principle, but retains some flexibility to optimise the allocation of children to sessions depending on when the session becomes available
  • To put the numbers in context, there are 55 children with allocated sessions and confirmed start dates; and only 3 children on the waiting list without allocated sessions / specific start dates. There are a further 2 who cannot start until September 2015 as they are currently aged 3.
  • We told everyone who contacted us about the procedure for entry and told them we couldn’t guarantee them places and that places would be as outlined above.
  • In January Cher agreed to be part of the voluntary team to help set up the club.  With her expertise in child care and running a successful nursery in the area, we felt her expertise fitted the bill.  Cher was not involved in the allocation of any places, nor will she benefit from the CCC Club in any way.

We would like to remind you that we were under no obligation to put in place such an objective and transparent process:  we receive no public funding and could have offered places to whoever we liked.   We did it fairly because we all have strong values around openness, transparency and equality.  We spent a lot of time and effort over many weeks to try to specify the fairest way to do this.  To imply otherwise is incorrect, and frankly, offensive.

How we recruited our staff

  • Job adverts were published online
  • Every applicant who met the minimum criteria was interviewed by at least 2 members of the CCC Club team.
  • Each person was asked the same questions and their answers were noted by the interviewing panel
  • Candidates were assessed against the job descriptions and specifications

Finally, if the writer(s) of these letters or anyone else would like to discuss our procedures please email us at mail@thecccclub.org. Our aim is to help as many families as possible.  We don’t hold grudges at The CCC Club, so if you decide to come out in to the open, we look forward to explaining our thinking and explaining our processes.   

We have put a lot of time, personal time and effort and care into The CCC Club, and we are committed to making The CCC Club a fair, equal, open, amazing place.

Yours Sincerely

Jake, Dawn, Suzanne, Cher, Juliana and Kate